Omit periods in abbreviations of academic degrees: SB, SM, MArch, MASc, MBA, MBAn, MCP, MEng, MFin, PhD, ScD.
Academic or alumni status
Omit periods in abbreviations of academic status or Alumni Association designations used at MIT:
- John Smith G not John Smith, graduate student
- John Smith G (biology)
- Jane Smith HM not Jane Smith, honorary member
MIT alumni degrees usually omit the course number and are listed as follows:
- Undergraduate: Walter Frey '56
- Graduate: Martin Tang SM '72
- Undergrad and grad: Philip Greenspun '82, SM '93, PhD '99
Omit periods in well-established two-letter acronyms (e.g., UK, UN, US) and in all acronyms of three or more letters (e.g., MIT, NATO, FBI).
Institutional acronyms should be introduced immediately after the first mention of the full name. For example: OpenCourseWare (OCW) is a large-scale, web-based electronic publishing initiative. But note that acronyms should be kept out of headings and are unnecessary if the subsequent text fails to use them. In long reports, the full name along with its acronym may be repeated after a long stretch without reference to one or the other..
When abbreviating the name of a state, use the postal code rather than the traditional abbreviation:
- MA not Mass.
- CT not Conn.
- Washington, DC not Washington, D.C.
Use a comma after a state abbreviation in running text (e.g., The conference took place in Cambridge, MA, on June 3).
Units of measurement
Omit periods after abbreviated units of measurement: 6 m, 100 cm, 32 km, 12 sq ft.
In running text, follow the Chicago Manual of Style down style of capitalization:
- President Reif, the president
- the provost; the chancellor; the dean
- Department of Physics, the department
- the Departments of Biology and Chemistry, the departments
- Center for Real Estate, the center
But note the following exceptions:
- the Institute
- the School (where the context clearly establishes the identity of the school)
- the Association (i.e., the MIT Alumni Association)
- the Corporation (i.e., the MIT Corporation)
- the Libraries (i.e., the MIT Libraries)
- The Press (i.e., The MIT Press)
- Institute Professor
Academic and professional titles
- President Rafael Reif
- Professor Taylor
- Associate Professor Jerome Taylor
- Chancellor Cynthia Barnhart
- Professors Chomsky and Flynn
- Drs. Glass and Seneff*
When titles are used to indicate position or occupation and are used in apposition to a name, they are lowercased:
- MIT president Rafael Reif
- Dennis Freeman, dean for undergraduate education
Named professorships should be capitalized in their entirety:
- Ford Professor of Engineering
- Robert T. Haslam Professor of Chemical Engineering
- Class of 1954 Career Development Professor
*To avoid confusion, do not use Dr. before the names of individuals who do not hold medical degrees (with the exception of the religious title “Rev. Dr.”).
Names of academic fields are capitalized only when they appear as part of a department or program name:
- He majored in biology. He earned a PhD in biology (field of study implied).
- He was a student in the Department of Biology. He was a student in Biology (department implied).
Prizes, awards, and honors
- Infinite Mile Award
- György Kepes Fellowship Prize
- Searle Scholar HHMI Investigator
- AAAS Fellow (but Professor Smith was elected as a fellow of the American Association for the Advancement of Science)
ad hoc (roman)
African American, Asian American (unhyphenated)
and (not &, except in acronyms and company names)
the Association (when referring to the MIT Alumni Association)
AY2018, academic year 2018, the 2018 academic year (not AY2017–2018 or the 2017–2018 academic year)
bachelor's degree, bachelor of science
the Campaign, the MIT Campaign for a Better World
catalog (when referring to the MIT Course Catalog)
Class of 2016
co-author, co-chair, co-director, co-sponsor
the Corporation (when referring to the MIT Corporation)
Course [#], the course, courses (At MIT, course numbers and abbreviations refer to courses of study leading to specific academic degrees and, by extension, to the departments or programs offering those degrees. For example, Course 6 refers to the Department of Electrical Engineering and Computer Science.)
data is/are (follow author)
de facto (roman)
doctoral degree, doctorate
e.g., (roman, followed by a comma)
The Engine, the Engine Room
ex officio (roman)
faculty is/are (lowercase "faculty," follow author's preference for singular or plural)
fall term, fall 2016
first-year student (not freshman)
FY2018, fiscal year 2018
G (when referring to a graduate student, e.g., John Smith G)
HM (when referring to an honorary member of the MIT Alumni Association, e.g., Jane Smith HM)
i.e., (roman, followed by a comma)
IT (not I/T, except in reports produced by Information Systems & Technology)
in vitro (roman)
in vivo (roman)
the Libraries (when referring to the corporate entity, the MIT Libraries)
MacVicar Faculty Fellow
master's degree, master of science
Nobel laureate, Nobel Prize in economics, physics, etc.
The Press (when referring to The MIT Press)
Professor (not Prof.)
The Quest, the MIT Quest for Intelligence
reacquaint, readmit, reorder (follow Merriam-Webster's)
SA+P, School of Architecture and Planning
spring term, spring break
staff is/are (follow author)
subject, subjects (Subjects are what many people typically think of as courses, i.e., a series of classes offered during a given academic period.)
the 21st century; 21st-century technology
underrepresented minorities, URMs
web, on the web (not World Wide Web, unless the reference is historical)
Upon first naming a faculty member, include his or her full rank and title (as of June 30, 2017) and full name (include the middle name or initial only if regularly used by the faculty member). Thereafter, use the first and last name, last name only, or shortened title and last name. For example: Associate Professor of Architecture Robert Smith continued his research in the building technology program. Professor Smith also collaborated with colleagues in the Department of Civil and Environmental Engineering to develop joint subjects for the interdisciplinary minor in energy studies.
Spell out one to nine in running text, and use digits for 10 and higher but spell out all numbers that begin a sentence (or rewrite the sentence).
Use a comma in numbers of four or more digits: 1,413
but remember to leave four-digit years unpunctuated: 1949, 2014
and to convert the comma used by Europeans to indicate a decimal point.
Use digits in all measurements: 3 in, 6 ft, 10 m.
Use all digits in number ranges: 149–167; 2015–2016. Don't use a hyphen or an en dash in a number range introduced by “from” (e.g., “from 20 to 25” not “from 20-25”).
Use digits and the “%” symbol to indicate percentages: 25%
Use a dollar sign to indicate a dollar amount in running text: $35, not 35 dollars.
To indicate large monetary sums, the unit may be spelled out (e.g., $35 million) or abbreviated in passages containing numerous sums (e.g., $20K, $35M, $4.3B).
In phone numbers, use hyphens rather than periods, parentheses, or dashes: 617-253-1702.
MIT addresses follow this model: Room E28-100; Room 1-131 (not Building 1-131 or Building 1 Room 131).
MIT course numbers are written with Arabic (not Roman) numerals: Course 10, Course 3-C.
MIT subjects are rendered with the subject number first and no punctuation between the subject number and title: 1.01 Introduction to Civil Engineering; HST.960 Creative Writing for Physicians. Take care to reference the subject name and number that were in effect during the reporting period, not the ones in effect when you're writing your report. To consult a particular academic year's subject titles, see the online archive of subject descriptions.
Spelling and punctuation
Use American spellings (follow Merriam-Webster's Collegiate Dictionary, Eleventh Edition) or use Merriam-Webster's online dictionary.
For clarity, we here in Cambridge prefer the Oxford comma (aka the serial comma): Tom, Dick, and Harry.
Time and date
8:30 am, 7 pm (not 7:00 pm)
AY2017 or academic year 2016 (not AY2016–2017 or academic year 2016–2017)
fall 2016, fall term
FY2018 or fiscal year 2018 (not FY2017–2018 or fiscal year 2017–2018)
September 16 (not September 16th)
spring 2018, spring term
the 21st century; 21st-century technology
Titles of works
Follow headline-style capitalization for titles of works.
Italicize (no quotes)
- video games
- long poems
- musical compositions
- named blogs
- radio or TV programs
"Roman and Quote"
- blog entries
- manuscripts (not accepted for publication)
- single episodes of a continuing radio or TV show
- short stories
- video blogs
- workshop or panel presentations
Simply Capitalize (no quotes or italics)
- conferences (A substantive or thematic name given to a conference, workshop or panel may be quoted.)
- lecture series
- manuscripts (work in progress)
- web pages
- workshops (A substantive or thematic name given to a conference, workshop or panel may be quoted.)
Typography and style
Write ordinal numbers on the line, reserving superscript and subscript for scientific and mathematical expressions: 1st, not 1st; the greenhouse gas CO2.
Keep headings brief (never longer than one line).
Do not use bulleted lists excessively, but do use bullets rather than numbers or letters (unless you want to indicate a hierarchy). You also may substitute em dashes for bullets when the list items are sentence fragments (frequently, beginning with a verb).